Grievance Procedures

 

A.  Any person noting violations of the restrictions specified in Article Three of the "Declaration of Dedication, Easements, and Protective Restrictions Applying to Lakewood Hills" should report such violation in writing to the Board of Trustees.  The members of the Board will investigate and determine if an actual violation exists.  In the event that a violation does exist, action will be taken as follows:

1. A letter or notice in the community newsletter describing the nature of the violation but with no specific identification of the responsible party or parties will be sent to all property owners informing them that violations of that particular nature have been noted and requesting that they be corrected.

2. If after a suitable period of time it is observed that no action has been taken to correct the violation, a letter shall be written as diplomatically as possible to the responsible party noting the nature of the violation and requesting that it be corrected. 

3. If after a suitable period of time the violation is still not corrected, the Board of Trustees will take such action as is necessary to correct the violation.

B.  Said grievances that are submitted to the Board of Trustees should fall into one of the following categories:

1. Changes to the rules and regulations.  Grievances that are submitted under this section shall be decided by the majority vote at regular or emergency business meetings of property owners.

2. Violations of Rules and Regulations.  Grievances in this category will be decided as outlined in Paragraph A of this section.

3. Maintenance.  The Board of Trustees will investigate and act on grievances in this category.

4. Personal.  The Board of Trustees will act as mediator in any disputes concerning property rights, disturbances, etc.  However, they will not attempt to mediate in legal areas.

C.  All grievances shall be submitted to the Board of Trustees in writing.  Action will be taken upon these grievances and the party/parties will be notified of such action.  Verbal grievances will not be acted upon.